MADRID CULTURAL PROJECTS BOARD MEETING

JANUARY 3, 2005 MINUTES

Attending: Denise Jones, Mark Bremer, Gail Snyder, Lynn McLane, Cindy Sheff, Joyce Roetter, Mike Wright, Bruce McIntosh, Nancy McIntosh, Diana Johnson, John Zilmer, Casey Duncan, James, Sheila Wilson and Brian.

Meeting Called to Order at 6:10 pm.

Minutes from Dec 6, 2004 meeting read, corrected and approved by Cindy, 2^nd Denise. Passed unanimously

TREASURE’S REPORT:

Cindy reported that with incoming funds from the Christmas sale table of $476.00 and food depot donations of $197.00 the General Account is at approximately $762.00 and the Children’s fund is at $2432.82. Cindy will submit year end reports to the IRS. As of the end of 2004 our provisional status ends and we should now be approved for permanent status as a 3019(c) non-profit with the IRS. Approved by Mark, 2^nd by Denise. Passed unanimously

COMMITTEE REPORTS:

Ballpark:

1. State Grant (Renovation of Grandstand)

Cindy reported that she is still awaiting the Lease/Lease back agreement from the County (promised to be completed in 2 weeks for over 4 months now!) so we can proceed with the architects.

B. Scenic By-ways Grant (Toilets, Kiosk, Signage)

Cindy reported that she will be re-submitting an updated application for the year 2005. We are still at the top of their list to receive funding but application needed to be updated to comply with requirements for the new year. Cindy anticipates that we will receive funding July 1, 2005 and set a completion date for the project of Spring (May?) of 2006.

Historical Society

A. Mining Museum Project:

Awaiting possible pending sale of the property.

2. Madrid Cookbook Project:

Copyright approval extended and approved by the MLA, with unlimited copyrights for 10 years. Lynn still looking into pricing of printing.

C. Baseball Play America author is writing about the ballpark renovation on his web-site baseballplayamerica.com which should be on-line the 3^rd week in January. Mark will create a link from the MCP web-site to the article.

Lynn reported that Lisa Conley is putting together a budget report of this past Christmas, which she will share with the MCP for our records.

MCP Fund Raising

Denise passed around Canary ad for January for a contest for an artist image, which and will be out in about 1 week. Denise will also create flyers to post around town.

Cindy reported that the garage lots deed was recorded this past week by herself and Evangeline Pacheco in the name of the MCP. She also stated that Evangeline’s interest is to keep the lots as community green space, but she would be open to us selling them to facilitate gaining the Greenbelt as community owned green space.

Mark reported that new donations and information forthcoming prompted him to propose that the town proceed further into possibly purchasing the Greenbelt. See attached document entitled "Closing the Gap".

Cindy motioned that the MCP keep ownership of the Garage lots until this issue is resolved. 2nd by James. Passed unanimously

Cindy motioned that the MCP support Mark’s proposal to create an adhoc Greenbelt Committee with MCP representation. That Mark as our representative is given our approval to use the Garden Lots as a negotiating tool. 2^nd by Denise. Passed unanimously

Mark motioned that we accept the offer of the McIntosh’s pledge "for $8,333 with a one to two dollar matching contribution and direct all subsequent donations through the Madrid Cultural Project’s non-profit organization with the express intent of paying off the current loan. This fundraising effort is required to avoid selling the donated garage lots to pay off the loan. Hence the gift remains as open space and preserves the intent of the former owner maintaining community ownership." (taken from page 2, paragraph 2, item #1 of the document "Closing the Gap"). 2^nd by Cindy. Passed unanimously

Denise asked for help distributing this Thursday and Gail offered to help with Joyce stating she might be able to be future backup.

No news to report.

Anah K and Lara researching rental of copier which MCP would be named as credit source. James offered the back hall of Talking Bridge as possible location. Tabled until annual meeting and further information is gathered.

Anna decided on separate meeting to discuss. Meeting will be on Tuesday, January 18^th at 6pm at her home.

OLD BUSINESS:

Tabled until next meeting.

NEW BUSINESS:

Sheila asked for the support of the MCP in her efforts to gain funding through grants to create a summer series of movie screenings at the ballpark. She was informed that permission to use the park will need to be gained from the MLA. Cindy motioned that the MCP act as an umbrella to aid Sheila in creating a series of movie screenings at the ballpark. 2^nd by James. Passed unanimously

James informed the MCP of his intent to do an art/film festival for independent films and artists in Madrid approximately 1 year from today. He is soliciting volunteers for a committee to be created to create and implement this event along with the backers he already has in place. Cindy motioned that the MCP act as an umbrella to aid James in creating an art/film festival. 2^nd by John. Passed unanimously

Date was set for Thursday, January 20th, 6pm at Denise’s home.

Next Meeting is annual meeting, set for Sunday, 2/6/05 from 12-3 pm at Mark’s

Meeting Adjourned at 8:50 pm