MADRID CULTURAL PROJECTS

April 7, 2004 Meeting Minutes

Attending: Cindy Sheff, Mark Bremer, Randy Jones, Denise Jones, Anna Tindell, Carl Hansen, Woofy, Diana Johnson, Annah K. Guests: Lee Gamelsky, Architect, and Brian Lee McMahon, Perfect Circles Project.

Meeting called to order at 6:15 pm.

Agenda reviewed. Web-site, Announcements, Gypsy Festival and July 4th Picnic to be added under New Business. Denise moves and Anna seconds to accept amended agenda. Approved.

Minutes of March 3, 2004 reviewed. Denise moves to accept minutes, Annah K. seconds, accepted.

No Treasurer’s Report. Anna reports that $750 spent on sand for playground.

Committee Reports:

Ball Park: Annah K. reports for Kent Black that the County attorney is moving forward with the lease/lease-back arrangement.

Watering: Mark reports that water system is working and is on timer to water 6:00 — 8:00 am and he switches valves two times per week. Cindy Sheff will be back-up.

Historical Society: Diana requested help setting up mail merge system. Mark and Annah K. will help set-up the system.

Playground: Sand is in. "S" hooks are still a concern. Anna will talk to Tom D. who works at REI to try to resolve. Mark will get sign in place that states, "Play at Your Own Risk," as playground will be used during events.

Canary: Successful fundraising event raised $1,162. Could not open bank account under Canary name. Bank requested business license or document showing MCP/Canary relationship. Discussion on gross receipts reporting to State. Annah asked that the MCP consider updating ad and must get revisions by 1st of month. Denise will work with Jim to update the ad to include event dates and current information.

Action: Mark moves to formally recognize Canary as a component of the MCP and that a resolution be written to document the relationship to the bank. Anna seconds and motion is approved. Cindy Sheff will write resolution and provide signed copy to Annah K. along with MCP 501(c)(3) letter. Denise will discuss with Jim Hasenbank the possibility of including Canary in MCP fund accounting system and if that would be preferable. Denise will also discuss with Jim turning over Treasurer role approved earlier in year to Denise.

Greenbelt Fundraising: Mark reports that separate bank account established by MLA for greenbelt funds. $1,741 raised to date. Mark is pursuing re-financing with Community Bank and has requested in writing to Bank of America reason for re-financing rejection. $36,000 is needed to retire the loan. Future appeals to be simple and direct, spelling out consequences of losing the land.

Uniforms: Mark has found a seamstress who will make each uniform for $45 but he has been unable to locate comparable fabric. Woofy to help research and Mark to ask also Julie Marek. Discussion to use community resources for work and to offer to Julie.

New Business:

Lee Gamelsky Architect: Kent had invited Lee to attend due to his interest in the project. We reviewed the project history and funds available. Lee received a file of materials that Kent had compiled. Fund priority is grandstand renovation. Lee outlined the steps needed: Topographical Survey, compiling existing documents, securing architect, State Historical Preservation approval, bid out project, project management and gave cost estimates for each. Discussion of how to provide access for local contractors. GB-98 license will be required and bonding ability for about $275,000 plus insurance. Many questions arose.

Action: A Ballpark Renovation Committee of Mark, Cindy, Kent and Anna was formed to move the process forward. Cindy will summarize in more detail Lee’s information for the committee and develop draft budget and workplan. Mark will write something for the Canary to begin to let local contractors know about possible contract work and requirements.

Brian — Fish Farm: Brian provided written materials and overview of Perfect Circles Project, designed to create a sustainable, local food production source. A 4,900 foot pond/greenhouse facility is nearly complete on Gold Mine Road to farm fish, catch and re-use water, and grow a variety of vegetables (see www.perfectcirclesproject.com). The group is submitting April 13th a grant proposal to USDA for $300,000 to complete the project and requested a letter of commitment that MCP would assist over the next three years to facilitate informing stakeholders as part of their in-kind match. He also asked that MCP take on conducting a survey (distribute, collect and verify surveys) and the project would pay $5,000. Discussion not to over commit MCP due to other projects and need for a champion, not yet identified, to take on the survey project.

Action: Annah K. moves to provide a letter of commitment to facilitate information sharing

about, and support community participation in, the project. Mark seconds and the motion is approved. Annah K. moves to postpone the decision on the survey. Motion fails. Mark moves to commit MCP to the survey project. Diana seconds and motion is approved.

Rhonda’s Gift: Diana reports that the beaded Route 66 art piece was actually $700, so out of our price range. Kent is reported to be writing thank-you letters from MCP to Rhonda and Representative. Group decides "Rhonda (front) King (back)" Miners Baseball shirt and maybe Madrid historical, framed photo be presented at 4th of July Picnic.

Web-Site: Mark’s friend revised and improved our web-site that is now at madridculturalprojects.org/new. All agreed to review web-site and provide feedback for next meeting. Mark requested that Johnny’s Walking Tour, which strives to retain Madrid’s historical record, be added as a page to the web-site. Discussion later identified that the Madrid web-site is not updated and is not connected to what’s happening today — may be a poor representation.

Action: Anna moves to create a web-page linked to MCP web-site about Johnny’s Walking

Tour. Denise seconds and motion is approved. Diana and Anna will research who created the

existing Madrid web-site and whether we can revise or should start over.

Announcements: Diana announced that the Highway 14 Renovation Plan is available for review at her gallery. Concerns continue that the 11’ compromise will not be carried out. A community meeting will be held regarding the gravel pit.

Gypsy Festival: Anna asked that information be posted at MCP web-site. Volunteers still needed for May 16th event as well as fabric.

July 4th Picnic: MCP will have information both along with Historical Society. Discussion about participating in children’s games (note: in March we had committed to Children’s Raffle). Group agreed to make a float that could also be used at Santa Fe Fiesta parade and others. Have Design Contest and party/work day to create. Further MCP participation still to be determined.

Action: Float Committee established comprised of Anna, Mark and Denise.

Meeting (finally!) adjourned at 9:30 pm.

 

NEXT MEETING MAY 5TH, 6:00 PM AT MARK’S HOUSE

BRING YOUR CINCO DE MAYO PARTY HATS!