MCP---Minutes for May 5, 2004

Meeting called to order 6:15

Present:

Mark Bremer, presiding

Cindy Sheff

Diana Johnson

Annah K.

Denise Jones

Kent Black

Cindy Sheff reads April Minutes; CS moves to accept; Denise seconds; passed.

Approval of Agenda: CS asks that her organizational document be included in new business.

CS motions to accept amended agenda; Kent seconds; approved.

Treasurer’s Report

(None read for April)

CS has talked to Denise and Kent about taking over treasurer’s position. She will talk to Jim Hasenbank soon about it.

Mark B. authorized a payment of $200 to the MLA for the MCP’s share of the legal bill presented by Jack Hardwick on the lease/lease back for the ballpark.

COMMITTEE REPORTS

Ballpark: No news on the lease/lease back, but Jack Hardwick has been told that a document must be ready by the June MLA meeting, so it can be approved as well by the annual MLA meeting on the solstice.

Watering: Mark is looking for a low psi release valve—the one we have isn’t rated low enough. Also, someone opened the valve and 200 gallons were released.

Woofy and Mark spent a day working together to get the watering up to 100%. Mark found that there was only one leak caused by cracking during the winter.

Ballpark (Part II)

Cindy reports that there will be a scenic byways presentation for May 26. she and Mark will attend. She feels there is a good chance to get funding for one of the restrooms.

Kent reports that the Isotopes game will be on May 10. He will need a list of MCP members who plan to attend and help with the booth.

Historical Society---Diana reports that she has lots of names of oldtimes—300-500. Denise offered to organize the list, and Mark will create a data base.

Canary---Annah K. reports that the new Canary is out and that with cindy’s help they were able to open a bank account.

Cindy advised Annah K. that they will need to organize Canary’s expenditures—Gross receipts tax, etc.

Annah K. says that Lara Lynne is planning on opening a shop in gypsy plaza for graphics. It might be possible to house a canary copy machine in there. The lease cost could be defrayed by making the machine available to the public, but operated by Lara.

Greenbelt—Mark reports that the fund is up to $4500. Mark has written two articles for the Canary on the subject. He is also bought a plywood board to be put up in front of Gavin’s that will report on the progress. There are a number of possibilities for the graphics on the board.

An art auction was also discussed as a way of raising money for the Greenbelt. Several local artists have agreed to donate work. Fall is the most likely time.

Uniforms---After an exhaustive search, Mark has found a seamstress in Ponderosa who is making a uniform for the May 10 Isotopes game. The material will cost $35, and the labor $75. Danny Wright will get it Sunday.

It is discussed whether we should have 3 more uniforms made. The budget doesn’t really allow it at the moment, but it is decided to commission one more uniform, and then wait for the other two toward the end of the summer when they might be used for the parades.

OLD BUSINESS

Website: mark suggests that all minutes be posted on the new MCP website. Mark has made links to 1. Minutes 2. Johnny’s Walking tours 3. Soliciting Donations 4. About us.

There will be an order page for merchandise.

Mark is going to register the site on several search engines.

Float: Mark reports that Andreas has really taken charge of the floats, and he has found music and a great backdrop that features the crowd in the grandstand. Anna Tindell’s flat bed truck will be used.

Meetings: Kent makes motion that the MCP meetings be moved to the First Monday of every month. Cindy seconds; passes.

Legal: Kent makes motion to split cost with MLA of legal fees pertaining to the ballfield. Mark seconds; passed.

NEW BUSINESS

Rhonda Gift: it is decided to have the Ponderosa seamstress make a replica baseball shirt for Rhonda with her name on the back. Also a Framed Madrid Miners photograph.

Organizational Issues: Cindy Sheff presented a new organizational chart. She feels we need to revise mission statement and bylaws, elect officers, etc. (See Attached). It will be discussed further at next meeting.

Kent resigned as co-Chairman and from the board for the next 4-6 months.

Diana Johnson reports that two people from the county will attend the MLA meeting on Monday, May 10 to discuss Greenbelt issues.

Meeting Adjourned at 8:05 pm.

The next meeting will be on Monday, June 7.