MADRID CULTURAL PROJECTS BOARD MEETING

MAY 2, 2005 MINUTES

Attending: Mark Bremer, Lynn McLane, Joyce Roetter, Mike Wright, Bruce McIntosh, Diana Johnson, Denise Jones, Cindy Sheff, Bethany Forloney, Nancy Duncan

Meeting called to order at 6:05pm

Minutes from April 4, 2005 meeting read, no corrections, approved by Cindy, 2nd Bruce.

Passed unanimously.

TREASURER’S REPORT:

Cindy reported that the General Account stands at $958.63 and the Children’s Account is $1,974.16 with an outstanding check for sand for the climbing structure installation, estimated at $200.00 for a net of roughly $1,774.00. It was also reported by Denise that hat order is ready to be picked up and will cost $348.00.

Documents to request our final 501(c)(3) approval were submitted in March to the IRS (we had conditional status for the first 5 years). We should receive final approval within 6 months.

COMMITTEE REPORTS:

Ballpark:

    1. State Grant (Renovation and Grandstand)

Joyce and Mark reported our calls are not still being returned by Rhonda or Rudy so Cindy said it’s time to go over their heads and she will call Tony.

B. Scenic Byways Grant (Toilets, Kiosk, Signage)

Cindy reported that we should hear in May that we are scheduled to move ahead for work to begin next spring.

Historical Society:

    1. 4th of July Old Timers Booth

Amvets awaiting insurance costs but confident it will proceed ahead again this year even without Jim Hasenbeck at the helm. Looking for tent and mister for Old Timers table. Bruce offered a mister and Todd will be asked about a tent. Bruce also offered scanner for any photos brought by the Old Timers, which we need to add to the info on the newsletter. Diana wants mailing to go before our next meeting so Denise agreed to get together with her this week to update letter and mailing list and proceed. Joni offered her assistance if needed before the 10th of the month.

MCP Fundraising:

Denise Reported that hats (green & brown) are ready to be picked up and we already have pending sales for several. It was discussed that we hold off on printing new t-shirt designs until we have more funds. Nancy suggested Santa Fe Sports when we are ready to get quotes.

Food Depot:

No report

Playground:

Bethany reported that the new climbing structure was erected on Sunday and Paul helped weedwack around the area. Sand still needs to moved into place this week. Concrete paint is available for hopscotch squares and possible basketball court markings. Next items for addition to playground are fencing and shade structure.

Canary:

No official report. It was reported that May issue might be cancelled with double anniversary issue in June instead.

Ballpark concert series:

Mark reported that they’re putting out flyers at musical gigs in the area, and that there will be a local artists tent for the Jazz for Peace concert July 10th and possible earlier.

Baseball Games:

Mike reported that Thursday night potlucks with softball, volleyball and basketball will be starting up again with the better weather. Bethany offered to make flyers.

Community Spaces:

Bruce McIntosh passed out forms to gather further information asking that we fill them out and drop them off at the Talking Bridge for him to gather at a later date then he’ll call for a committee meeting. Bethany asked to be added to the committee.

OLD BUSINESS:

Rhonda’s gift:

Mark got approval from Marsha to use her photo and she is making an 8 _ x 11 print that should be ready within 2 weeks for which Mark will purchase a frame and mat.

Copier Update:

Still awaiting Anah K to send on-line application to Mark before setting up meeting to review.

 

NEW BUSINESS:
4th of July Picnic:

Cindy reported that the Amvets are asking us to create and run the children’s programs again this year. Cindy offered to work the games and Bethay will help if she is in town. Bethany will order the goodie bag items and prizes. Cindy motioned that we run the games and asked for approval of $100.00 from the Children’s Fund for the event. 2nd by Mark. Passed unanimously.

Dragonfly Sanctuary

Nancy reported for Sheila Goggin that they are asking the MCP to umbrella the Sanctuary for non-profit status so they can receive donations. Cindy motioned that we umbrella the Dragonfly Sanctuary as a separate fund. Lynn 2nd. Passed unanimously.

Next meeting, set for Monday 6/6/05 at 6pm at Cindy’s

Meeeting Adjourned at 7:50