MADRID CULTURAL PROJECTS SEPTEMBER 7, 2004 MINUTES

Attending: Denise Jones, Diana Johnson, Mark Bremer, Gail Snyder, Aubry Raus, Lynn McLane, Melinda Bonewell, Lara Lynn Lane, Bethany Forloney, Sky Fabin, Lori Lindsey

Meeting Called to Order at 6:20pm.

Minutes from August, 2004 Meeting Read and Approved with Corrections.

TREASURE’S REPORT: Cindy Sheff

Year to Date General Account Income $3.062.54, Expenses 3606.72 (so we are still at a net loss of $544.18) but because of beginning cash in account of $1.197.44 the account has positive cash of $656.23. Children’s account is at $2,136.88 for a total of $2790.14 in all accounts.

COMMITTEE REPORTS:

Ballpark:

A. County Lease/Renovation of Grandstand

Cindy sent the following e-mail which was read for the meeting. …"Reporting on the status of the ballpark renovation — in short, the County is now securing a surveyor to begin the process and we have a lease/lease back plan that has been agreed upon. I have given the county our documents from the past that will be useful to the architect/engineer/surveyors. Based on the timeline and tasks presented, the county is to work at a timeline that will have construction completed before Memorial Day if possible as they can consolidate some of the approval process (County/Historic preservation). The winter will be focused on working with the chosen architect on the plans for the construction & bidding process. Rudy Garcia is our assigned project manager. The County is also looking for whatever County funds might be available as we are now part of the CIP (Capital Improvements Projects) for the walkways, lights, etc. as current funds will likely only cover construction. The bid process for construction (to occur in the spring) will require the GB-98 license, bonding and insurance requirements. Contractors registered with the state will get the local-vendor bonus points in the evaluation process — so if you know contactors who might want to bid on this job — make sure they get on the state list.

Discussion on further sources of funding:

Lynn will check for Federal funds with Lori Evans at The National Scenic By-ways and the on County’s Lodgers Tax.

Aubry is checking into T-21 funds, (matching funds for highways that have been improved, we would be in District 5) and checking with Barbara Deaux the Director of Regional Planning Organization, and to see if there are "B league" baseball/museum funds.

Lara has written grants in the past and will get together with Cindy to see where she can assist in this area.

B. Scenic By-ways Grant (Toilets, Kiosk, Signage)

Awaiting meeting and approval. (October time-frame)

Mark submitted a review package to The State Historical Preservation Office to make sure we are meeting all their requirements. We should get comment in about 3 weeks.

C. Uniforms

Mark purchased 3 uniforms which he passed on to Delores Garcia to be modified to look like the originals.

Diana has a treasure trove of information, maps, articles and photos on historical Madrid, at The Johnson’s Gallery, for public use and display, some of which she shared with the group.

A. Script project: Diana has some examples which she still needs to find and then committee will set up meeting date.

B. Postcard project: Lynn will get pricing. Mark will check archives for photo and permission for use.

C. Brochure project: Need to update newsletter and change to a brochure format. Brochures will then be distributed at MCP events, retail locations and posted in Canary. Committee formed of Cindy (in absentee, to be approved), Melinda Lara and Denise.

Lisa Conley needs a letter from the MCP for PNM. We will clarify what she needs after rewriting our mission statement.

Denise added to Christmas committee.

MCP Fund Raising

T-shirt/hat sales: Denise made another plea for help selling on busy days downtown.

Mark contacted Jo Cook (surviving Huber sister), to renegotiate original loan. Mark also met with Community Bank and they showed interest in refinancing. Mark asked for notes of support to take to the MLA meeting on Sunday.

Bethany said she would make and put out donation jars around town.

Lots of discussion on fund raising possibilities if it is the general opinion to proceed after the MLA meeting

No news to report.

Bethany added to committee.

No news to report.

OLD BUSINESS:

Mark proceeding forward.

NEW BUSINESS:

A committee was formed to rewrite and existing statement to better represent what we are evolving into as non-profit organization, to be presented at next meeting. Committee consists of Mark, Cindy, Denise and Lara.

Discussion as to in the event that the museum or some of it’s contents were ever sold would/could the MCP help purchase these items for the community. Tabled until further source of funding is found.

Next Meeting is set for Monday, 10/04/04 at 6 pm at Mark Bremer’s

Meeting Adjourned at 8:00 pm