Attending: Joyce Roetter, Diana Johnson, Denise Jones, Lynn McLane, Bruce McIntosh, Nancy McIntosh, Liz Falconer, Anah K Coates, Bethany Forloney

Meeting called to order at 6:07pm

Minutes from August 1, 2005 meeting read, corrected and approved by Joyce, 2^nd Bruce.

Passed unanimously.

TREASURER’S REPORT:

Cindy was not in attendance sent report via e-mail to Denise which was read and entered into the minutes as follows:

The attached financial statement shows the current position for the MCP, with a total of $5,014 in the combined Children’s and General accounts, $1,902 Children’s, $3,111 General. About $2,000 of the general fund should be preserved for the ballpark toilets as we will need to make a cash match. The Children’s fund needs to identify a project for their funds.

We did receive a $348 donation for the food bank from the AmVets Chapter that closed, as well as $75 donation from the auxiliary and other donations to the food bank, leaving about a $500 surplus for the food bank. Weekly donations are currently meeting expenses. Cindy suggested about $250.00 could be used for a special Christmas or Thanksgiving program.

We have received the final 501(c)(3) nonprofit status approval from the IRS. We also have been determined to be exempt from Gross Receipts taxes and I will be filing the final form to complete that process.

Madrid Canary is paid through September at $20 per month.

Cindy is resigning from the MCP and therefore as her role as treasurer. She will continue to maintain the records until a replacement can be found or the first of the year, whichever comes first. The new person will need to be comfortable with Excel, Cindy will train them. Cindy offered that she will also be available to help with the grant management of the ballpark toilets if needed.

Liz reported that there was a donation of $50.00 from the puppet show.

1. State Grant (Renovation and Grandstand)

Joyce reported that Representative Rhonda King has been in communication with her but not with any new information at this time.

Cindy reported via e-mail: We did need to revise our budget for the Byways Grant as the feds did not accept an MLA lease on the land as a match. I have attached the revised budget. Mark and I did discuss, and the cash proceeds will still allow us to do one four-seater and kiosk/signs. There is a healthy volunteer-time match that will need to be documented. Due to a reduction in our match abilities, and so as not to overestimate our non-cash match, the total request was reduced to $61,050, with $49,300 from State and $12,250 match, with about $1,000 in cash required from MCP.

I have spoken to Laurie at the State and she expects to be able to grant awards after the new Federal fiscal year (October 2005).

Denise asked for a volunteer to head the committee since she is moving. Bethany said she could help but not on Wednesdays. Mark is new committee chair.

Bethany reported that the # 3 request on the poll for funds is a shade structure so she will ask for plan submissions soon in order to build it this fall.

Anah K suggested a redo on the surface of the basketball court as it is uneven and dangerous. It was noted that those who use it would be willing to supply the labor and Mike Wright would be willing to get the needed supplies.

Tabled until next meeting.

Bruce reported that he will have forms and committee assignments for the next meeting.

Joyce suggested looking into building a community space on the garage lots recently donated to the MCP/MLA.

Bruce reported that the 9/11 peace meeting was well attended and very successful.

Minutes from the meeting were distributed to all present.

Gail wrote up a proposal that was read and discussed regarding offering the church as community space for a number of possible functions.

Cindy suggested via e-mail that if Gail were to offer this space and Anah K would help co-ordinate activities that the MCP could possibly donate $100.00/month from the general and children’s accounts for 10 months amounting to $2,000.00 to help fund the programs (children’s activities would have to be a big part of the activities to justify using those funds)

Since Gail was not in attendance, this is being tabled until next meeting to confirm if the owner has given approval.

Joyce presented a call from the New Mexico Dept of Tourism to submit your town for consideration of CBS’S Early Show, "Tour My Town". Diana motioned that we submit Madrid history and information in an attempt to be selected for a segment of an upcoming show. Bruce 2^nd. Passed unanimously.

Denise is resigning as secretary because she is moving out of state. Liz nominated herself for the position. Joyce motioned for approval, Bethany 2^nd. Passed unanimously.

Cindy is resigning as treasure due to other commitments. There were not any nominations at this time. Denise agreed to make a flyer to post for the next meeting soliciting new members and anyone interested in the position of treasurer to attend. Denise will ask Cindy for bullet points on treasurer’s responsibilities.

Next meeting, set for Monday 10/10/05 at 6pm at Diana’s Gallery

Meeeting Adjourned at 7:45