MADRID CULTURAL PROJECTS BOARD MEETING

DECEMBER 6, 2004 MINUTES

Attending: Denise Jones, Mark Bremer, Gail Snyder, Lynn McLane, Cindy Sheff. Anna Tindell

Meeting Called to Order at 6:15 pm.

Minutes from Nov 1, 2004 meeting read, corrected and approved by Denise, 2^nd by Lynn.

TREASURE’S REPORT:

Cindy passed out report. General Account at $648.99, which is down $548.45 from year end last year. Recent Christmas sale table sales and hat & t-shirt sales to the General Store should help next months income. Children’s fund at $2432.84 with a recent check from the Albertson’s fund. Approved by Mark, 2^nd by Denise.

COMMITTEE REPORTS:

Ballpark:

1. State Grant (Renovation of Grandstand)

Cindy reported that Conron & Woods architects have tentatively won the bid for grandstand renovation, we’re awaiting official notice. Survey process to start with topographical survey then the ballpark committee will meet with the architects. New completion date set by the County is June 17^th.

B. Scenic By-ways Grant (Toilets, Kiosk, Signage)

Mark reported that we received a letter from The State Historical Preservation Office (now called the Department of Cultural Affairs Historical Preservation Office) stating that any earth moving activities would require State Archeologist approval. Mark said an archeologist has already been to look at the site and so far everything seems to be alright.

Historical Society

A. Mining Museum Project:

Lynn reported that Joni Conrad-Neutra submitted an application on our behalf to the National Historic Preservation Alliance for the Minehaft, museum and theater to be considered as a pick for their Top 10 Endangered Historical Sites. To date there is an offer on the table for sale of the property with others coming in.

2. Madrid Cookbook Project:

Tabled until next meeting.

Christmas sale table going well with lots of donations from various members of the community. House decorating contest also went well with feedback that judging should be done later in the evening so lights can be seen after dark. Denise agreed to make flyers announcing the winners to post around town.

MCP Fund Raising

Denise will create January Canary ad for a contest for an artist image for the gift cards and/or t-shirts. Motion for prize money of $150.00 by Denise, 2^nd by Lynn, motion passed unanimously.

Note: Mark will create and manage a new MCP e-mail where designs can be submitted at info@madridculturalprojects.org

Mark reported that the special ballot to vote for either Town refinance of loan or County purchase passed 48 to 42 in favor of county purchase. MLA has received latest draft from County that has some new wording that the MLA will review and vote on at meeting next Monday, Dec 13^th.

Denise asked for help distributing on Thursdays as John will not be able to continue after January. Gail, Mark and Anna agreed to be back-up for Denise.

Anna in process of turning materials and responsibilities over to Bethany so she can pursue working on creating a new concert series for the ballpark.

No news to report.

OLD BUSINESS:

Mark still working on appropriate photo of ballpark and Brian and Marsha were suggested as possible leads. Targeting end of March for giving Rhonda her gift at a luncheon.

NEW BUSINESS:

It was noted that they are interested in the history of minor league baseball and we may be able to help with supplying some information. Tabled until after annual meeting to see if it is a part of our next year’s goals.

Date was set for annual meeting to take place on Sunday, February 6^th at Mark Bremer’s from 12:00-3:00. This will be a brunch meeting and we will plan our next year’s goals and priorities. A separate planning meeting by the officers will take place before the annual meeting, the date which will be set at the January meeting.

Next Meeting is set for Monday, 1/3/04 at 6 pm at Joyce and Mike’s (per approval with back-up at Mark’s)

Meeting Adjourned at 7:55 pm